Dependent Care Assistance Plan (DCAP): Is it Right for You?

DCAP or Dependent Care FSA

As working parents know, dependent care is expensive. Whether the kids are in daycare, before or after school care, day camps, or other care, it can put a big dent in your wallet. In 2020, childcare costs ranged from $244–$654 per week, depending on who the carer is.

While most people think about getting healthcare benefits from their employer, such as insurance, a Flexible Spending Account (FSA) or Health Savings Account (HSA), there is another tax-advantaged account that can help people save money on childcare. The account is known as Dependent Care FSA (DCFSA) or DCAP.

What is a Dependent Care FSA or DCAP?

Like a healthcare FSA, which allow you to put aside money before taxes to cover approved healthcare expenses, a DCAP allows employees to set aside money each pay period for approved childcare expenses. The main benefit of a DCAP is that the account funds, which would already be allocated to the care, are not taxed. This helps reduce out-of-pocket costs by allowing people to pay for dependent care expenses using tax-free money.

The primary benefits of a Dependent Care FSA include:

  • Increases take-home pay
  • Reduces your total tax amount
  • Lowers out-of-pocket dependent care expenses (your exact amount depends on your income tax bracket)
  • Easy to set up and manage the account

Use this online FSA savings calculator to see how much you can save each year.

Who Should Sign Up for a DCFSA?

While a DCAP can be very beneficial for people with young children, most likely Gen X or Millennial parents, a DCAP can also be useful for people who are taking care of dependent adults. This can include older parents, spouses, or other dependents over age 13 who would not be able to care for themselves without help.

DCFSA Eligible Expenses

As with HSAs, FSAs, and other tax-advantaged accounts, the IRS places restrictions on how the funds can be used. With a Dependent Care FSA, the tax-free money must be used on eligible dependent care expenses for children under the age of 13 and dependent adults while you and/or your spouse are at work or going to school. Otherwise, the money will be considered taxable and will have to be included as earned income on your annual tax returns. See the lists below for eligible and non-eligible dependent care expenses.

Qualified Dependent Care Expenses*

  • Nursery school and preschool
  • Before or after-school programs
  • Daycare for eligible children
  • Summer day camp
  • Babysitting and nanny expenses
  • Sick child care
  • Registration fees for eligible dependent care
  • Au pair
  • Work-related babysitting in yours or someone else’s home by a non-tax dependent relative
  • Transportation to and from eligible care
  • Work-related custodial elder care
  • Adult day care center
  • Care for a spouse or relative who is physically or mentally incapable of self-care

Non-Qualified Dependent Care Expenses*

Some expenses that cannot be reimbursed by a DCAP include:

  • Babysitting for non-work purposes
  • Custodial elder care for non-work-related purposes
  • Educational, learning, or study skills services
  • Field trips
  • Housekeeping services
  • Medical care
  • Meals or snacks
  • School tuition
  • Overnight camps
  • Tutoring

*These lists for eligible and non-eligible expenses are not all-inclusive.

Other DCFSA Considerations

In addition to having a basic understanding of eligible expenses, the following information can be useful when considering a Dependent Care FSA.

Signing up for a Dependent Care FSA

You can enroll in a DCAP during two specific windows. The first is during your company’s annual enrollment period. Open enrollments generally take place sometime between October and December. The other is if you experience an approved “life event,” that allows for mid-year enrollment. This can include marriage, divorce, a legal separation, birth of a child, adoption of a child, or other changes that could impact your need for dependent care.

Annual contribution limits

In 2022, the maximum amount you can contribute to a Dependent Care FSA is $5,000 per household, per year. Remember, this money is contributed tax-free, so it gets taken out of your paycheck before taxes.

Use the money or lose it

Unused DCAP funds do not roll over to the coming year, unlike healthcare FSAs and HSAs. Therefore, any unspent funds left in your DCAP at the end of the year will be forfeited to your employer. You can use these tips to help you estimate how much to set aside.

Submitting claims

All submitted Dependent Care FSA claims should include supporting documentation. Talk to your benefits administrator for their requirements. Generally, you will need an expense form signed by the care provider. The form should include the dependent’s name, the type of service provided, dates of service, the amount billed, and the provider’s name and address. Any claims submitted for ineligible expenses will be rejected by your benefits administrator.

Remember to save all receipts because the IRS may request them to verify the eligibility of your expenses. Make sure the receipts are legible and contain all the necessary information. Documentation that does not meet IRS requirements include credit card receipts, canceled checks, and balance forward statements.

Dependent care FSA or dependent care tax credit?

For 2021, the American Rescue Plan Act raised the credit limits for the Dependent Care Tax Credit. For one eligible person, the credit may be up to $4,000. For two or more qualifying people, the credit is $8,000. This does not apply to everyone, and there are eligibility requirements. For more information, refer to the IRS website’s Child and Dependent Care Credit FAQs.

DataPath, Inc. is a leading technology solutions provider for employer-sponsored benefits administration.

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